ASAP GPS’s Offender Management System

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Sheriff departments are required to maintain records of all GPS providers in accordance with R.S. 15:835. These records must include each provider’s address and contact details.

Under R.S. 15:571.36, GPS providers must use equipment that complies with state law. The Offender Monitoring System (OMS) requires providers to ensure their equipment provides timely alerts to the provider, in full compliance with statutory requirements.

Every provider must register with ASAPGPS, certifying that they meet the compliance criteria outlined in R.S. 15:571.36. ASAP GPS ensures that all provider information remains accurate, available, and continuously updated.

Through this registration process, OMS maintains a verified list of providers who have:

• Certified in writing their compliance with the statute.
• Not been removed for non-compliance.
• Confirmed their use of equipment meeting all legal requirements.
   

As required by R.S. 15:571.36, every enrolled offender must have an entry in their court docket indicating:

• That they are enrolled.
• The provider with whom they are enrolled. 
• The provider’s contact details.
   

Clerks of court are responsible for ensuring these docket entries are made. OMS performs this automatically at the time of enrollment—in real time.

Under R.S. 15:571.36, providers must report violations in a timely manner. Failure to do so can result in severe penalties, including jail time and revocation of authority to provide electronic monitoring within the state.

Using OMS, violation reports are transmitted immediately and simultaneously to:

• The court 
• The district attorney’s office 
• The bonding company
   

Additionally, all law enforcement agencies within the jurisdiction have access to these reports. Every violation report and subsequent notice creates a permanent digital paper trail stored within an easy-to-search, web-based database available to all criminal justice stakeholders—in real time.

At the time of installation, the provider must enroll the offender into the Offender Monitoring System (OMS). The registration includes the following information:

• Offender Information: name, date of birth, address, phone number, email address, bonding company 
• Court Information: jurisdiction, section, case number, conditions, next court date 
• Manufacturer Information: manufacturer name, device number
   

Immediately upon submission of this information, an emailed enrollment form is automatically sent to:

• The sheriff’s office 
• The clerk of court 
• The court 
• The district attorney’s office 
• The bonding company
   

This process ensures compliance with R.S. 15:571.36 and allows the court and district attorney’s office to verify that the provider has received the correct conditions and case details. Any errors can be identified and corrected quickly, leaving a permanent digital paper trail—IN REAL TIME.

Through OMS, violation reports are transmitted simultaneously to the court, the district attorney’s office, and the bonding company immediately upon submission.

When a provider receives an alert notification, and their investigation confirms that the alert is a violation of the offender’s conditions, the provider logs into OMS and files a digital report.

• The moment the provider clicks “submit,” all required entities are notified. 
• A permanent record is created in the system. 
• Reports are also made accessible to all law enforcement agencies within the jurisdiction.
   

Every violation report and subsequent notice creates a lasting digital paper trail stored in OMS’s searchable, web-based database, ensuring permanent access for all criminal justice stakeholders—IN REAL TIME.